Virtual Assistants for Therapists: Start Saving Money and Improving the Patient Experience

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The overall patient experience at any healthcare facility is pivotal to long-term financial success, and therapy practices are no different. Patient satisfaction directly impacts the success of a practice in the long run. This is one reason why virtual assistants for therapists are becoming increasingly popular. Virtual assistants for therapists provide non-clinical and sometimes clinical support to healthcare providers remotely, enhancing both efficiency and patient care quality.

virtual assistants for therapists

According to recent studies by the American Health Information Management Association (AHIMA) the healthcare virtual assistants market is projected to grow at a compounded annual growth rate (CAGR) of 34.01% from 2021 to 2028.

In this article, we will look at some of the reasons why the demand is increasing at such an incredible rate and what the impact of virtual assistants for therapists is within the industry.

What are the Different Types of Virtual Assistants for Therapists?

Before we continue, let’s clarify what we mean by virtual assistants for therapists. These professionals provide a range of services, from administrative support to patient coordination, all while working remotely. It’s important to distinguish between human virtual assistants and AI chatbots. For the purposes of this article, we will focus on human virtual assistants for therapists. 

AI chatbots are sometimes called virtual assistants, which can be confusing for some people. Mental health chatbots use NLP to talk to clients and offer support for mental health issues. They are like mental health virtual assistants that provide guidance and help.   

We will be referring to humans throughout this article.   

If you want to learn more about virtual assistants for therapists and need a guide, watch the video below. Take a quick break to watch the video. The video will provide helpful information about virtual assistants. Alternatively, skip past it and continue reading the article below.   

What are the Various Roles of Virtual Assistants in Therapy Practices?

A virtual assistant for a therapist does more than just scheduling. They can handle various tasks at a therapy practice. Many people are unaware of the range of responsibilities a virtual assistant can take on. These tasks go beyond just managing appointments.   

In this section, we will explore some of the roles Virtual Assistants can perform.   

Patient Coordinator   

In this role, the virtual assistant for therapists has an active involvement in maintaining relationships with patients both in person and online. They carefully check patient benefits and get approval before treatment, reducing the chance of unexpected bills and fines. In addition, they also collaborate with patients to establish suitable plans for big-bill treatments.   

Medical triage specialists   

Medical triage is a crucial step in deciding how quickly a patient needs medical help, which provider they should see, and what to do next. It helps prioritize patients based on their needs. The goal is to ensure that the most critical cases are seen first.  

Virtual assistants for therapists can prioritize appointments for those in fast need of care, reschedule appointments, etc. 

These therapy virtual assistants can save time by answering queries that do not need the therapist’s specific attention. 

Front Desk Administrator  

The role of the front desk administrator or virtual receptionist for therapists is key in improving the patient experience. These virtual assistants are in many cases the first point of contact between patient and practice. They answer calls, respond to emails, texts and manage the provider’s schedule.

A virtual assistant for therapists can be better than an in-office employee. At Neolytix, all calls are transcribed, monitored, and quality-controlled seamlessly. Detailed reporting is available frequently or on-demand, ensuring transparency and high standards. 

Virtual assistants also play a crucial role in new patient onboarding, managing documents, and filing them under patient charts in the EMR system, thus ensuring a smooth and efficient process. 

Bilingual Service Facilitator 

Virtual assistants proficient in both Spanish and English significantly enhance patient communication. This capability improves the patient experience by providing correspondence in the patient’s preferred language, thereby attracting a more diverse patient demographic and fostering practice growth. 

Marketing Assistant   

Managing the marketing functions of a therapy practice can be time-consuming. Certified and experienced virtual assistants for therapists can handle various healthcare marketing practices. These virtual marketing assistants can manage social media and email marketing, boost your online reputation, request online reviews, and respond to all comments and queries, thereby allowing therapists to focus on patient care and achieving a better work-life balance. 

How difficult is it to get a virtual assistant on board in a therapist practice?

Hiring a virtual assistant for a therapist’s practice can be simple or challenging, depending on certain factors.   

Hiring Process   

The process of finding, interviewing, and hiring a virtual assistant for psychotherapists can take time and effort. It’s important to find someone who is qualified, reliable, and trustworthy. You may need to post a job listing, review resumes, conduct interviews, and check references. 

You can save time by using a healthcare MSO like Neolytix. This will also ensure that you have a well-trained, high-quality, and closely monitored virtual assistant for mental health practice. 


After hiring a virtual assistant for therapists, it is essential to familiarize them with your practice’s rules, processes, and technology. This initial investment of time and effort is crucial for long-term success. 

Neolytix Virtual Assistants come with the advantage of being experienced and ready to go live within one hour. Contact us for more information regarding our award-winning onboarding procedures. 


Effective communication is vital when collaborating with a virtual assistant for mental health therapists. Establishing clear communication channels, such as email or messaging systems, and setting expectations for response times are essential for smooth operations. 

Neolytix Virtual Assistants are equipped with the best industry technology featuring omnichannel capabilities. This allows patients to contact them through their preferred platform, including calls, emails, live chat, and text. All communications are recorded, transcribed, and analyzed by AI to gauge patient sentiment accurately. 

How much do Virtual Assistants for Therapists cost?

The cost of hiring a virtual assistant for therapists varies depending on their experience, services offered, and location. 

Generally, a virtual assistant for therapy practice charges between $15 to $75 per hour. Some may offer flat monthly rates, while others charge per task or project. Neolytix virtual assistants for therapists are notably more economical and provide additional value. 

Neolytix offers a comprehensive four-in-one service for virtual assistants, meaning you receive four services for the price of one. This 4-in-1 deal is detailed in the image below. 

virtual assistants for therapists

Comprehensive Virtual Assistant Services for Specialized Therapists

Neolytix offers specialized virtual assistant services for therapists designed to support mental health professionals, psychologists, and physical therapists. Our virtual assistant mental health services help mental health practices manage administrative tasks efficiently. 

  • Virtual Assistant for Psychologists: Our virtual assistant for psychologists handles scheduling, patient communication, and billing, allowing psychologists to focus on therapy sessions. 
  • Virtual Assistant for Physical Therapists: Our virtual assistant for physical therapists manages appointments, tracks treatment progress, and handles documentation, optimizing workflow and enhancing patient care. 
  • Medical Billing Virtual Assistant: Our medical billing virtual assistant ensures accurate and efficient billing, reducing errors and improving revenue cycle management. 

Neolytix empowers therapists to enhance efficiency, compliance, and patient satisfaction with our comprehensive virtual assistant services for therapists. Explore how we can transform your practice. 

Where to find Virtual Assistants for your Therapy Practice?  

Neolytix has been providing non-clinical business services to healthcare providers for over 12 years. Here is a snapshot of how Neolytix’s virtual assistant services for therapists stand out:

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  • No contract: We won’t bind you to the service over the long term.   
  • Low rates: Virtual assistants for therapists provide exceptional return on investment (ROI) and are significantly more affordable than in-practice administrative employees. 
  • 4 for the price of 1: This includes a primary virtual receptionist for therapists, a backup virtual receptionist, a dedicated quality auditor, and a transition manager to oversee onboarding 
  • Ready in an hour: Our pre-trained virtual assistants can be ready to work in just one hour with the help of expert onboarding managers.   
  • Flexibility: You can select the working hours, days, and the number of hours needed. 
  • Access to best-in-class technology: Using advanced technology, our services ensure that patients will not realize they are interacting with a virtual assistant. Our quality monitoring and reporting exceed industry standards. 

Our virtual assistants for therapists have dedicated team leaders who monitor their performance and ensure they deliver according to agreed service levels. Rest assured that your staff, no matter how long they collaborate with our Virtual Assistants, will learn from the expertise we bring to the table.   

Take the next step and book a free, no-obligation consultation to find out how a virtual assistant for therapists can grow your practice.  

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